Blog

Microsoft Internet Explorer Advisory

Submitted by FontisAdmin on Fri, 10/07/2016 - 13:35 in

  • As of January 1, 2017, Policy Center will support only Microsoft Internet Explorer v11 and Google Chrome (Version 52.0.2743.116 m and above).
  • Iron Mountain Acquires Fontis International

    Submitted by FontisAdmin on Thu, 10/02/2014 - 14:05 in

    Iron Mountain Acquires Fontis International, Strengthening  Information Management Capabilities for Records Retention

FATCA, And Where To Find It

Submitted by Steve Formica on Wed, 09/25/2013 - 16:07 in

The Foreign Account Tax Compliance Act, or FATCA, as enacted by Congress in 2010, targets non-compliance by U.S. taxpayers using foreign accounts. It requires individuals to report their financial accounts held outside of the United States and foreign financial institutions to report to the U.S. Department of the Treasury, Internal Revenue Service (IRS) about their American clients. It was designed primarily to combat offshore tax evasion and recoup federal tax revenues.

New Financial Services Regulations in the UK and its Impact on Records Management

Submitted by Steve Formica on Sat, 03/23/2013 - 23:27 in

UK Financial Services Reform: Putting the Customer First
Some time ago, I wrote here that the British Chancellor of the Exchequer, George Osborne, intended to put the much maligned Financial Services Authority (FSA) out of its misery and replace it with a new framework for financial services regulation. Mr. Osborne has been true to his word. His stated aim is to improve consumer protection and enforce the stability of the City and the banking system.

Open Retention Manager 3.1 Released

Submitted by FontisAdmin on Thu, 12/06/2012 - 03:07 in

We are pleased to annouce ORM 3.1 has been released. In this version we have addressed some performance and scaling issues in our software to prepare for further enterprise integration capabilities and a substantially enhanced records inventory capability. Quite a number of small enhancements, many based on customer feedback, where implemented. Ongoing efforts to fix minor defects and improve overall product quality continued. A summary of changes is listed below.

Legal Index Mapping Wizard

Submitted by Steve Formica on Fri, 05/04/2012 - 01:44 in

Have you ever tried to associate 12,000 legal citations with records categories in a records retention taxonomy? If you are reading this you probably have and as a records manager or RIM consultant you know how time consuming and tedious this can be. This can be the downside of having precise legal citations across a large set of international jurisdictions.

ORM 3.0 In The Offing - And Expected To Dock Before The Next Tide

Submitted by Matt Hillery on Thu, 05/03/2012 - 17:32 in

I was interested to learn recently the phrase “in the offing” comes from nautical origins (see Gary Martin). Our last major software release of Open Retention Manager was deployed on May 16th of last year. Therefore, as planned, our next major release of ORM is scheduled one year later. We’re probably a few weeks behind schedule as of today, but 3.0 it’s in the offing.

An exciting new addition to this release will be an entirely new module designed for ESI data mapping. Over the past year a number of our customers have come to us with the idea that our fresh approach to a legally defensible retention schedule would be the ideal place to house and maintain an organizational map of records inventory information. In most cases, these companies are managing dozens of spreadsheets maintained by delegates throughout the organization. Ongoing coordination of these resources is time consuming and served as the basis for a simple cost savings business case for developing a fully integrated data mapping module to replace the spreadsheets.

We intend to continue to expand the data mapping module over time. Initially, you will be able to define a library of data locations. Places where information is stored. They can be physical or electronic, they can be onsite or offsite, production repositories or long term archives. Next, using an extension to our organizational hierarchy component in ORM, you will be able to build a hierarchy of data owners to represent stewards, custodians and other responsible parties throughout your organization. Finally, to link these items together, you will map data owners to locations and locations to record classes within the familiar ORM web interface.

What you end up with is an evergreen data map that is efficiently managed and distributed in the cloud. What you move away from are the versioning and consolidation headaches caused by dozens of spreadsheets in your email inbox. Best of all, your data map is integrated with the Fontis policy management system. And when combined with a subscription to the Fontis Legal Data Service, defensibility of your ongoing information disposal program gains a much greater degree of transparency.

Perhaps there are use cases for this module we haven’t considered or maybe what we have described thus far sounds pretty interesting. Let us know! We’re interested in working with a few new companies that don’t currently use our software to be part of a free pilot program. For more information drop us an email at info(at)fontisinternational(dot)com.

6 Steps To Globalizing Your Records Retention Schedule

Submitted by Steve Formica on Wed, 06/15/2011 - 19:26 in

On the last expo day of ARMA 2010 in San Francisco we arrived at the Expo hall to find a long line of people at our booth waiting to speak with us immediately following the opening. Somewhat mystified at the suddeness of it all we asked a few people to how they had heard about us. Apparently Laurie Fischer of Fisher Associates LLC had just given a talk about the challenges of and steps to globalizing a domestic retention schedule. According to Laurie, one of the specific challenges without a good solution at the time was sourcing quality international research. During the Q&A session which was attended by some of our existing clients (thanks guys) they pointed the audience toward Fontis. We decided that it would be worthwhile to the RM community to reach out to Laurie and ask her to memorialize some of her thinking in a white paper. The results are here in 6 Steps to Globalizing Your Records Retention Schedule. Download the white paper here.

So you think you know the FSA Handbook?

Submitted by Steve Formica on Wed, 07/20/2011 - 03:25 in

The Financial Services Authority (FSA) is a quasi-judicial body responsible for the regulation of the financial services industry in the United Kingdom. If you are a participant in the global financial markets you are probably quite familiar with the FSA and at least acquainted with the FSA handbook.

Finally there comes a solution

"Finally there comes a solution to manage retention schedules in a unprecedented way:

The seamless integration and management of records series, underlying sources (legal or other requirements) including a taxonomy based on a process oriented approach becomes true."

- Jürg Hagmann,
Novartis Information Governance